Terms and Conditions
OFFICIAL LOCATION AND DATES
The official location of the 24th World Scout Jamboree is the Summit Bechtel Reserve, 2550 Jack Furst Drive, Glen Jean, West Virginia, US 25846
The official dates for contingent participants for the 24th World Scout Jamboree are July 22, 2019–August 2, 2019.
The New World News is the official bulletin and circular of the 24th World Scout Jamboree. Editions are hosted on the official website, http://2019wsj.org, on the World Scout Bureau – 24th World Scout Jamboree page, https://www.scout.org/24wsj. The World Bureau will distribute copies to International Commissioners in SCOUTPAK.
24TH WORLD SCOUT JAMBOREE OFFICE
The official jamboree office is in the United States of America and open Monday through Friday from 8 a.m. to 4 p.m., Central Standard Time (+5GMT).
CONTINGENT ALLOCATION PROCESS
The official Appointment of Head of Contingent and Contingent Registration Forms were included in Bulletin #1.
The Appointment of Head of Contingent Form deadline is March 31, 2017.
The Contingent Registration Form deadline is no later than December 31, 2017.
The International Commissioners from National Scout Organizations (NSOs) who submit the official Contingent Reservation will receive a confirmation of their preliminary allocation from the office of the 24th World Scout Jamboree.
Allocations are composed of:
- youth participants
- adult leaders
- Contingent Management Team
- International Service Team (IST) members
DEPOSITS OF PARTICIPANT FEES
To “guarantee” or “lock in” the contingent allocation number turned in on the Contingent Registration Form, a deposit payment (transmitted in U.S. dollars, wire transfer) for each prospective person (participants, unit leaders, members of the International Service Team, and members of the Contingent Management Team) must be made by December 31, 2017, and received by the office of the World Scout Jamboree. Payments via wire transfer are strongly encouraged. The deposit is per each prospective person.
The payment schedule was provided in Bulletin #1 and is organized by WOSM category for NSOs. Payment of the deposit reserves space for the contingent. Names are not required when the deposit is made. Please note that numbers indicated on a completed Contingent Registration Form will be confirmed via an email sent from the office of the 24th World Scout Jamboree and cannot be guaranteed until the deposit payment has been received.
Deposit payments are due no later than
December 31, 2017.
NSOs should pay their deposit to the office of the 24th World Scout Jamboree in U.S. dollars as early as possible to guarantee their allocation numbers.
Deposits will be applied for the contingent and not individual persons. NSOs may change the category of the registration
(e.g., change names of three people, delete one IST, and add one CMT) without affecting the deposit.
PAYMENT OF DEPOSITS AND DISCOUNTS
To estimate and allocate prospective attendance by NSOs, a 5 percent discount per participant is available if the deposit fees are received in the office of the jamboree no later than December 31, 2017. All deposits must be in U.S. dollars.
Please refer to the fee and discount information found in Bulletin #1. A payment schedule for final fee payments will be posted in future bulletins.
WIRE TRANSFER DETAILS
Wire transfer instructions for the deposit payment made in U.S. dollars will be shared privately via email with NSOs via their International Commissioners as found in the WOSM directory.
REFUND OF DEPOSITS
The jamboree is presently evaluating its policy and practices regarding refunds of deposits and other fees. This policy will be shared in a future edition of the New World News.
The Jamboree Organizing Committee has the authority to cancel the event due to compelling reasons. If the jamboree is canceled because of events out of our control (e.g., acts of terrorism, natural disasters), the jamboree organization will not refund the fees.
WHAT PARTICIPANT FEE INCLUDES (WITH OFFICIAL ENTRY AND EXIT POINTS)
The fee for participants includes:
- The jamboree program
o For youth participants: access to adventure elements at the Summit Bechtel Reserve (limitations may be experienced due to weather and capacity of each adventure element), personal development, leadership, and sustainability focused programs
o For all participants: access to features normally offered at a World Scout Jamboree, such as the Global Development Village, World Scout Centre, food court, and stadium shows
- All meals for the duration of the 24th World Scout Jamboree beginning with dinner on July 22, 2019, through breakfast on August 2, 2019
- Transport from the designated jamboree entry points to the jamboree site and transport from the jamboree site to the designated jamboree exit points.
- The official entry and exit points for the 24th World Scout Jamboree include:
o Yeager Airport (CRW), Charleston, West Virginia (57 miles/92 kilometers from the site)
o Charlotte Douglas International Airport (CLT), Charlotte, North Carolina (245 miles/386 kilometers from the site)
o Prince Amtrak railway station, Prince, West Virginia (13 miles/20.5 kilometers from the site)
- Unit camping kit using the Summit Model, including providing cooking equipment, tents, cots, and campsite tables. (NSOs may use their own tentage at their expense, though it must fit within the footprint of the designated campsite.)
- Medical care in the case of illness (excluding pre-existing conditions) or accidents, including minor surgery or treatment when necessary, during the 24th World Scout Jamboree from July 22, 2019, through August 2, 2019, for participants and unit leaders, and from arrival on-site in July of 2019 until departure from the Summit Bechtel Reserve at the end of their duties for CMT and IST, during jamboree-provided transportation to or from a 24th World Scout Jamboree official entry/exit point, or upon other arrival/exit from the Summit Bechtel Reserve. Note: Medication and any costs relating to hospitalization are NOT included in the jamboree fee.
- A 24th World Scout Jamboree participation package of collectible items and a participant handbook